What Elements Should EDI Software Have?2414123
Since EDI began to get well-liked it has been many years and during all this time, there were many EDI Software packages out there allowing companies to use EDI easily.
In an EDI Software there are a couple of elements that are crucial to the success of the EDI Software answer in the organization. In this article I'll focus on some on the primary elements that each EDI software package must have in order to offer the user a positive experience and actually be used by company EDI Administrator or one of the company advanced user who is in charge of the EDI transactions, sending and getting and the entire process involved in it.
- Mapping - Translation - Validation - Import/Export - Reporting - Documents Turn About
EDI Mapping
When we talk about EDI Mapping we talk about pointing on various elements in the EDI file as a source data and setting their corresponding location objects. Destination objects can be fields in a text file, columns in an Excel file or what ever file structure you choose to use.
EDI Translation
EDI Translation is the option to read one value and set an additional value as outcome of some translation setting we used throughout the software installation or later. For example a user can decide that every time that he see Qualifier ID 08 and then Qualifier worth then he desires to set that Qualifier value as DUNS number.
EDI Validation
EDI Validation is the process of making sure that all the data in the EDI file are correct, sitting in the appropriate location, that mandatory components are not missing and that element that are from a list of possible value for that particular dictionary id, are right.
The file in the correct format and follow the guidelines of the EDI Version and standard.
EDI Import and EDI Export
EDI Import and EDI Export is the procedure of importing data from a text file/excel file or any other file format used by the organization into EDI file structure, export is the exact same but the other way about. This option is important in case the user need some interface with his/her ERP software an many of those ERP software packages have Import/Export routing, so in order to integrate in between the two software packages, the user can import and export data between the ERP and the EDI software packages.
EDI Reporting
EDI Reporting is the option to view reports on the transactions activity on a given time frame. That way an EDI Administrator can see how many EDI Transactions went through, how many of each document type, how many were with errors and much more...
Each EDI software has its own set of EDI Reports, but the primary point is that it has to give the EDI Administrator some tools to look at the EDI Activity in the organization so he can determine on what type of action to take in different situation, for example if he receive as well many transactions with errors.
EDI Documents Turn Around
EDI Documents Turn Around is the component when user take an EDI document like Purchase Order (850, 875) and creates an Invoice of it, saving the user time and typing errors.
