What Elements Should EDI Software Have?4296418
Because EDI began to get popular it has been many years and during all this time, there were many EDI Software packages out there permitting companies to use EDI easily.
In an EDI Software there are a couple of elements that are essential to the achievement of the EDI Software solution in the organization. In this post I'll focus on some on the primary components that each EDI software package should have in order to offer the user a good encounter and really be used by company EDI Administrator or one of the company advanced user who is in charge of the EDI transactions, sending and getting and the entire process involved in it.
- Mapping - Translation - Validation - Import/Export - Reporting - Documents Turn Around
When we talk about EDI Mapping we talk about pointing on various elements in the EDI file as a supply data and setting their corresponding location objects. Location objects can be fields in a text file, columns in an Excel file or whatever file structure you choose to use.
EDI Translation is the option to read one value and set another worth as outcome of some translation setting we used throughout the software installation or later. For example a user can determine that each time that he see Qualifier ID 08 and then Qualifier worth then he wants to set that Qualifier value as DUNS number.
EDI Validation is the procedure of making sure that all the data in the EDI file are correct, sitting in the suitable place, that mandatory components are not missing and that element that are from a list of feasible worth for that specific dictionary id, are correct.
The file in the right format and adhere to the guidelines of the EDI Version and regular.
EDI Import and EDI Export
EDI Import and EDI Export is the process of importing data from a text file/excel file or any other file format used by the organization into EDI file structure, export is the exact same but the other way around. This option is vital in case the user need some interface with his/her ERP software an many of these ERP software packages have Import/Export routing, so in order to integrate in between the two software packages, the user can import and export data in between the ERP and the EDI software packages.
EDI Reporting is the option to view reports on the transactions activity on a given time frame. That way an EDI Administrator can see how many EDI Transactions went through, how many of every document type, how many had been with errors and more...
Every EDI software has its own set of EDI Reports, but the main point is that it has to give the EDI Administrator some tools to look at the EDI Activity in the organization so he can determine on what type of action to take in various situation, for example if he obtain as well many transactions with errors.
EDI Documents Turn Around
EDI Documents Turn About is the component when user take an EDI document like Buy Order (850, 875) and creates an Invoice of it, saving the user time and typing errors.