What Elements Should EDI Software Have?5806403
Because EDI began to get well-liked it has been many years and during all this time, there were many EDI Software packages out there allowing companies to use EDI effortlessly.
In an EDI Software there are a couple of components that are essential to the success of the EDI Software solution in the organization. In this article I'll focus on some on the main components that each EDI software package must have in order to offer the user a good experience and really be used by company EDI Administrator or one of the company sophisticated user who is in charge of the EDI transactions, sending and receiving and the whole procedure involved in it.
- Mapping - Translation - Validation - Import/Export - Reporting - Documents Turn About
EDI Mapping
When we talk about EDI Mapping we talk about pointing on various components in the EDI file as a source data and setting their corresponding location objects. Destination objects can be fields in a text file, columns in an Excel file or what ever file structure you choose to use.
EDI Translation
EDI Translation is the option to read one value and set another worth as result of some translation setting we used throughout the software installation or later. For instance a user can determine that every time that he see Qualifier ID 08 and then Qualifier value then he wants to set that Qualifier value as DUNS number.
EDI Validation
EDI Validation is the process of making sure that all the data in the EDI file are right, sitting in the appropriate location, that mandatory components are not missing and that element that are from a list of possible value for that particular dictionary id, are right.
The file in the right format and follow the recommendations of the EDI Version and standard.
EDI Import and EDI Export
EDI Import and EDI Export is the process of importing data from a text file/excel file or any other file format used by the organization into EDI file structure, export is the same but the other way around. This option is important in case the user require some interface with his/her ERP software an many of these ERP software packages have Import/Export routing, so in order to integrate in between the two software packages, the user can import and export data between the ERP and the EDI software packages.
EDI Reporting
EDI Reporting is the option to view reports on the transactions activity on a given time frame. That way an EDI Administrator can see how many EDI Transactions went via, how many of each document type, how many were with errors and much more...
Each EDI software has its personal set of EDI Reports, but the main point is that it has to give the EDI Administrator some tools to look at the EDI Activity in the organization so he can determine on what type of action to take in different situation, for instance if he receive as well many transactions with errors.
EDI Documents Turn Around
EDI Documents Turn About is the component when user take an EDI document like Purchase Order (850, 875) and creates an Invoice of it, saving the user time and typing errors.
