What Elements Should EDI Software Have?8512365
Since EDI started to get popular it has been many years and throughout all this time, there had been many EDI Software packages out there allowing companies to use EDI easily.
In an EDI Software there are a couple of elements that are crucial to the success of the EDI Software answer in the organization. In this article I'll concentrate on some on the primary components that every EDI software package must have in order to provide the user a good experience and actually be used by company EDI Administrator or one of the company sophisticated user who is in charge of the EDI transactions, sending and getting and the whole process involved in it.
- Mapping - Translation - Validation - Import/Export - Reporting - Documents Turn About
EDI Mapping
When we talk about EDI Mapping we talk about pointing on different components in the EDI file as a supply data and setting their corresponding destination objects. Location objects can be fields in a text file, columns in an Excel file or what ever file structure you choose to use.
EDI Translation
EDI Translation is the option to read one value and set an additional value as outcome of some translation setting we used during the software installation or later. For example a user can determine that each time that he see Qualifier ID 08 and then Qualifier worth then he wants to set that Qualifier value as DUNS number.
EDI Validation
EDI Validation is the procedure of making certain that all the data in the EDI file are right, sitting in the appropriate location, that mandatory elements are not missing and that element that are from a list of possible value for that particular dictionary id, are right.
The file in the right format and follow the guidelines of the EDI Version and standard.
EDI Import and EDI Export
EDI Import and EDI Export is the process of importing data from a text file/excel file or any other file format used by the organization into EDI file structure, export is the exact same but the other way around. This option is vital in case the user require some interface with his/her ERP software an many of these ERP software packages have Import/Export routing, so in order to integrate in between the two software packages, the user can import and export data in between the ERP and the EDI software packages.
EDI Reporting
EDI Reporting is the option to view reports on the transactions activity on a offered time frame. That way an EDI Administrator can see how many EDI Transactions went via, how many of each document type, how many were with errors and more...
Every EDI software has its personal set of EDI Reports, but the primary point is that it has to give the EDI Administrator some tools to look at the EDI Activity in the organization so he can figure out on what type of action to take in various scenario, for example if he receive as well many transactions with errors.
EDI Documents Turn About
EDI Documents Turn About is the part when user take an EDI document like Buy Order (850, 875) and creates an Invoice of it, saving the user time and typing errors.
